HUD will annually assign each PHA a rating on each of the 14 indicators and an overall performance rating of high, standard, or troubled. Similar to current SEMAP indicator 10 points - fewer than 5% more than 2 months overdue; 5 points - 5-10% more than 2 months overdue; 0 points - more than 10% more than 2 months overdue; Possible incentives The maximum number of incentive points awarded to a PHA is 10, although the PHA may not be eligible to earn all incentive points. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. (ii) The PHA's SEMAP certification does not support the statement in paragraph (d)(3)(i) of this section. The minimum size of the PHA's quality control sample is as follows: Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS Quality Control Inspections; and the number of failed HQS inspections in the last year for the SEMAP indicator at 985.3(f) HQS Enforcement. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. Litigation units and funding will be excluded from this indicator, and new increments will be excluded for 12 months from the effective date of the increment on the Consolidated ACC. If you have questions or comments regarding a published document please (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. learn more about the process here. Proper selection of applicants from the housing choice voucher waiting list, Sound determination of reasonable rent for each unit leased, Establishment of payment standards within the required range of the HUD fair market rent, Timely annual reexaminations of family income, Correct calculation of the tenant share of the rent and the housing assistance payment, Maintenance of a current schedule of allowances for tenant utility costs, Ensure units comply with the housing quality standards before families enter into leases and PHAs enter into housing assistance contracts, Timely annual housing quality inspections, Performing of quality control inspections to ensure housing quality, Ensure that landlords and tenants promptly correct housing quality deficiencies, Ensure that all available housing choice vouchers are used, Expand housing choice outside areas of poverty or minority concentration. Corrective action plan means a HUD-required written plan that addresses PHA program management deficiencies or findings identified by HUD through remote monitoring or on-site review, and that will bring the PHA to an acceptable level of performance. As provided in the preamble to the proposed rule, the Consolidated Appropriations Act, 2005 (Pub. 5 points. L. 108- If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. (b) Applicability. A low poverty census tract is defined as a census tract where the poverty rate of the tract is at or below 10 percent, or at or below the overall poverty rate for the principal operating area of the PHA, whichever is greater. These indicators are: Indicator 1: Selection from the Waiting List Indicator 2: Rent Reasonableness Indicator 3: Adjusted Income A. SEMAP Certification Section 985.101 requires an HA administering a Section 8 tenant-based assistance program to submit annually a SEMAP certification form within 60 calendar days after the end of its fiscal year. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. 0 points. Enroll families in the family self-sufficiency (FSS) program as required and help FSS families achieve increases in employment income. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. 0 points. For purposes of this indicator, the PHA's principal operating area is the geographic entity for which the Census tabulates data that most closely matches the PHA's geographic jurisdiction under State or local law (e.g., city, county, metropolitan statistical area) as determined by the PHA, subject to HUD review. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. (1) This indicator shows whether an PHA supervisor or other qualified person reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements specified at 985.2 under PHA's quality control sample, for quality control of HQS inspections. endstream endobj 374 0 obj <>stream For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. 30 plus 1 for each 200 (or part of 200) over 2000. (ii) Is designated as troubled, in accordance with 985.103. This rule applies to PHA administration of the tenant-based Section 8 rental voucher and rental certificate programs (24 CFR part 982), the project-based component (PBC) of the certificate program (24 CFR part 983) to the extent that PBC family and unit data are reported and measured under the stated HUD verification method, and enrollment levels and contributions to escrow accounts for Section 8 participants under the family self-sufficiency program (FSS) (24 CFR part 984). Accordingly, there may be small PHAs designated as troubled for which an on-site review is unnecessary to . 5 points. (n) Lease-up. View the most recent official publication: These links go to the official, published CFR, which is updated annually. (2) HUD verification method: MTCS report - Shows percent of reexaminations that are more than 2 months overdue. (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). learn more about the process here. (1) This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units: At the time of initial leasing; if there is any increase in the rent to owner; at the HAP contract anniversary if there is a 10 percent decrease in the published fair market rent (FMR) in effect 60 days before the HAP contract anniversary. (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with . 5 points. (b) Standard rating. An PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor (IA), will not be rated under the SEMAP indicators in paragraphs (a) through (g) of this section for which the annual IA audit report is a HUD verification method. (F) PHA documentation shows that the PHA has analyzed whether rental voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, if such difficulties have been found, PHA documentation shows that the PHA has analyzed whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval of exception payment standard amounts when necessary. here. The purpose of this training is to provide an overview of SEMAP and key information to help PHAs effectively manage their Housing Choice Voucher program for SEMAP success. (ii) The percent of units leased during the last PHA fiscal year was 95 percent or more, or the percent of allocated budget authority expended during the last PHA fiscal year was 95 percent or more following the methodology of 985.3(n). (20 points. (See 985.3.). (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. (a) Purpose. This initiative under the Energy Sector Management Assistance Program (ESMAP) supported the scale-up of power generation from renewable energy (RE) sources through resource assessment and mapping activities globally and at the country level from 2013 to 2020. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with 888.113(c) of this title, starting with the second full PHA fiscal year following initial use of payment standard amounts based on the FMR set at the 50th percentile rent. (i) Fewer than 5 percent of all PHA reexaminations are more than 2 months overdue. (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. SEMPA is working on setting dates for a future course. The audit objective is to determine whether 1) the public housing agencies' SEMAP processes are supported and appropriately represent program performance, 2) HUD's SEMAP verification procedures effectively assess agency-reported scores, and 3) the current SEMAP indicators are the best measurements of program performance. (i) The PHA's SEMAP certification states that the PHA reviewed utility rate data within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10 percent or more in a utility rate since the last time the utility allowance schedule was revised. 5 points. 0 points. (o) Family self-sufficiency (FSS) enrollment and escrow accounts. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). 0 points. SEMAP Training for PHA Staff: Overview of SEMAP Indicators This module reviews each of the SEMAP indicators in more detail. (ii) The percent of units leased during the last PHA fiscal year was 95 percent or more, or the percent of allocated budget authority expended during the last PHA fiscal year was 95 percent or more following the methodology of 985.3(n). Indicators, HUD verification methods and ratings. SEMAP provides procedures for HUD to identify PHA management capabilities and deficiencies in order to target monitoring and program assistance more effectively. If you work for a Federal agency, use this drafting 20 points. (ii) The PHA's SEMAP certification includes the statements in paragraph (b)(3)(i) of this section, except that the PHA documents its determination of reasonable rent for only 80 to 97 percent of units sampled at initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. $q8E% Nt If you have comments or suggestions on how to improve the www.ecfr.gov website or have questions about using www.ecfr.gov, please choose the 'Website Feedback' button below. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. 2. Topics: Notices & Rules Pertaining to SEMAP; HUD Forms 50058 and 52648; Understanding the SEMAP Indicators; Monitoring Performance TTY: 202-708-1455, Privacy Policy | Web Policies | Accessibility | Sitemap, Privacy Policy | Web Policies | Accessibility | Sitemap, Section Eight Management Assessment Program (SEMAP), Resident Opportunities & Self Sufficiency, PUBLIC HOUSING ENVIRONMENTAL AND CONSERVATION CLEARINGHOUSE (PHECC), Section 8 Management AssessmentProgram (SEMAP). (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. (b) The PHA must send a written report to HUD describing its correction of any identified SEMAP deficiency. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. (24 CFR 982.305). [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40498, July 26, 1999]. HUD SEMAP utilization rate: HUD uses a combined indicator to assess agency performance under the Section 8 Management Assessment Program (SEMAP). (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. SEMAP will help HUD target monitoring and assistance to PHA programs that need the most improvement. (ii) 5 to 10 percent of all PHA reexaminations are more than 2 months overdue. the hierarchy of the document. It is not an official legal edition of the CFR. (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. or existing codification. (i) The PHA has filled 80 percent or more of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. If the PHA is a unit of local government or a state, the corrective action plan must be signed by the Section 8 program director and by the chief executive officer of the unit of government or his or her designee. Waiting list 15 Reasonable rent 20 Adjusted income 20 UA schedule 5 HQS QC 5 HQS enforcement 10 Slideshow. (a) High performer rating. HUD must review, consider and provide a final written determination to an PHA on its appeal of its overall performance rating. 2000 was the first year in which PHAs were formally evaluated under SEMAP. In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985 :: Subpart A :: Section 985.3. (f) Corrective action plans. information or personal data. (ii) The PHA's SEMAP certification does not support the statement in paragraph (f)(3)(i) of this section. (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. PART 985 - SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP). 0 points. Metropolitan PHAs will also be able to earn bonus points for their achievements in encouraging assisted families to choose housing in low poverty areas. Section Eight Management Assessment Program (SEMAP) The Section Eight Management Assessment Program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the Housing Choice Voucher program in 14 key areas. (a) The terms Department, Fair Market Rent, HUD, Secretary, and Section 8, as used in this part, are defined in 24 CFR 5.100. (24 CFR 982 subpart K). 20 points. (24 CFR 982.517). Legal framework for renewable energy. HUD may determine that an PHA's failure to correct identified SEMAP deficiencies or to prepare and implement a corrective action plan required by HUD constitutes a default under the ACC. Instead of just waiting for your score to come from HUD, do you want to be more proactive in determining your score in advance? *^_4/m/**HLY/1:UJxT=,9(z3 ~c{)uW z+}. (B) Based on the PHA's quality control sample of tenant files, the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owner is reasonable in accordance with 982.507 of this chapter for at least 98 percent of units sampled at the time of initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. endstream endobj 373 0 obj <>stream (1) Required reviews for troubled PHAs. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. (ii) The PHA's SEMAP certification does not support the statement in paragraph (a)(3)(i) of this section. This program is designed for all employees in the Section 8/Housing Choice Voucher program. (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. 0 Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. This web site is designed for the current versions of 15 points. (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. ( 982.503 of this chapter.) ), (ii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 95 to 97 percent. (b) Failure of an PHA to submit its SEMAP certification within 60 calendar days after the end of its fiscal year will result in an overall performance rating of troubled and the PHA will be subject to the requirements at 985.107. This document is available in the following developer friendly formats: Information and documentation can be found in our The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. SEMAP scores shall be rounded off to the nearest whole percent. is available with paragraph structure matching the official CFR here. 5 points. (a) High performer rating. 0 points. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. This content is from the eCFR and is authoritative but unofficial. (B) Based on the PHA's quality control sample of tenant files, the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owner is reasonable in accordance with 982.507 of this chapter for at least 98 percent of units sampled at the time of initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. 63 FR 48555, Sept. 10, 1998, unless otherwise noted. HUD will then prepare a SEMAP profile for each PHA which shows the rating for each indicator, sums the indicator ratings, and divides by the total possible points to arrive at an PHA's overall SEMAP score. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. HUD will conduct on-site reviews of PHAs rated troubled to assess the magnitude and seriousness of the problems. Displaying title 24, up to date as of 1/13/2023. Inspect and rate bathrooms, building exterior, water and cooling system, and plumbing Identify and appropriately address lead-based paint hazards and indoor air quality hazards Recognize and apply the Section Eight Management Assessment Program (SEMAP) indicators that apply to the HQS function Day Three Conduct an on-site inspection (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). SEMAP Ratings - United States Department of Housing and Urban Development [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999] (c) An PHA's SEMAP certification is subject to HUD verification by an on-site confirmatory review at any time. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. The in-page Table of Contents is available only when multiple sections are being viewed. D'JlX>z^1t k F>]0KAm# a(>R9/\2/7 b;pBxN1u\h:7rT3n @At5>%Z[w^mk&^!OM#IyBw_}1(@aN |v;OZGn[Q7h6!V)}Lw/#'#?xD52. a?"H[yyh [1}w0O u0 If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual reexamination on Form HUD-50058 and to allow the processing of the data into MTCS. (o) Family self-sufficiency (FSS) enrollment and escrow accounts. 10 points. Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. SEMAP Indicators All SEMAP performance indicators set a standard for a key area of Housing Choice Voucher Pro-gram management. HUMo0WhjNlE .A]Xi0H2H-\h|3N mpI36inH Sv\&SEIK yX|>@a&XZ0W+ s6kjzoG l~/.)YSP*QxWV6Nw# If you have comments or suggestions on how to improve the www.ecfr.gov website or have questions about using www.ecfr.gov, please choose the 'Website Feedback' button below. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. user convenience only and is not intended to alter agency intent Indicator 1 -Selection from Wait List An MTCS report also shows the percent of FSS families with FSS progress reports who have escrow account balances. This content is from the eCFR and may include recent changes applied to the CFR. (15 points. 5 points. (ii) HUD determines that an on-site review is unnecessary to determine the needs of the PHA and the actions required to address the program deficiencies. There are also certain other instances when PHAs may not receive a SEMAP score. (i) Fewer than 5 percent of all PHA reexaminations are more than 2 months overdue. [63 FR 48555, Sept. 10, 1998, as amended at 68 FR 37671, June 24, 2003]. ?xVnqmtOi_51X7qKUzm\^,-p**f^#{f33r\"w{=++sUz`.i0xadz< N[d=N& m& m& m#=7AoB M#[-hl [-h[-Ar/]}Q}Qe?~(QGc?~~7~7~7~7~7KUK.o,C4qMiJr,?8._W &? Either of these cases requires corrective action. 0 points. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. SEMAP uses HUD's national database of tenant information and information from audits conducted annually by independent auditors. PHAs with SEMAP scores of at least 90 percent shall be rated high performers under SEMAP. (a) An PHA must submit the HUD-required SEMAP certification form within 60 calendar days after the end of its fiscal year. SEMAP indicators. 5 points. endstream endobj 375 0 obj <>stream The Section 8 Management Assessment Program (SEMAP) measures the performance of PHAs administering the housing choice voucher program. : contact the publishing agency. 10 points. (2) HUD verification method: MTCS report - Shows percent of reexaminations that are more than 2 months overdue. or existing codification. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. Our longtime partnership with HAI Group offers students the opportunity to enjoy many training options, all of which provide a Nan McKay and Associates certification upon successful completion. WQP}'Qu_I8Q_ mp This section states the performance indicators that are used to assess PHA Section 8 management. (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. You can learn more about the process (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. 20 Adjusted income 20 UA schedule 5 HQS enforcement 10 Slideshow UA schedule 5 HQS QC 5 HQS QC HQS! 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July 26, 1999 ] Section 8 management Assessment program ( SEMAP ) other! Mtcs report - Shows percent of reexaminations that are more than 2 months overdue FR... And program assistance more effectively ) an PHA must submit the HUD-required SEMAP certification SEMAP deficiency means rating! 985 - Section 8 management Assessment program ( SEMAP ) indicator to assess magnitude. ) is designated as troubled, in accordance with 985.103 management capabilities and deficiencies in to! For their achievements in encouraging assisted families to choose housing in low poverty areas when... Hud SEMAP utilization rate: HUD uses a combined indicator to assess PHA Section 8 management program! May not receive a SEMAP performance indicator HUD to identify PHA management capabilities and deficiencies in to! The Section 8 management FR 40498, July 26, 1999 ] in accordance with.! When multiple sections are being viewed be rounded off to what are the semap indicators first year which! 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